🔗 Managing Stock: Physical Products

⤷ Stock Configurations

› What is a Stock Configuration?

A Stock Configuration defines the supply price (your cost) and allows you to manage inventory per product option.

Each option can have one or more stock configurations, allowing you to track stock based on how much you paid or how it was sourced.

Stock is tracked per product option and per location, giving you precise control over inventory levels.

Note: On the Community Tier, gyms can edit the Supply Price but do not have the option to enable low-stock email notifications.

Learn more ⤷ Products Explainer

› Create a new Stock Configuration

Create a new stock configuration when there’s a change in supply pricing. This approach allows you to track historical variance in supply pricing over time, ensuring that your cost reporting remains accurate and consistent.

Tip: We strongly recommend using this whenever the supplier cost of an item changes, rather than editing an existing configuration.

› Edit a Stock Configuration

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› Edit a Supply Price

Changing the supply price on an existing stock configuration will retroactively affect all historical product records, which can distort reporting and stock history.

WARNING: Avoid editing a stock configuration unless you are correcting a mistake as it does not preserve variance in supply pricing.

Avoid affecting the past item—simply submit a new stock configuration.

⤷ Submitting a Re-stock/Stock adjustment

› What is a Re-Stock/Stock Adjustment?

Restock and stock adjustments are ways to manually update your inventory levels when things change outside of regular sales or purchases.

• Restock is used when you receive new stock, whether from a supplier or internal transfer. It increases the available quantity of a product or product option and can include a supply price if the cost has changed.

• Stock Adjustment is used to correct inventory counts—such as for damaged items, lost stock, or end-of-day recounts. It can either increase or decrease stock, depending on the situation.

You can add stock to prices to track availability and supply costs. In addition to the number of items you’re adding to the stock, you can also set a supply price (per item) and enforce stock limits. Each restock/stock adjustment can have a note associated to it. e.g. Chalk Ball | -10 “lost items”

› Submitting a Manual Stock Adjustment

⤷ Stock Configurations & Stock Counts, if Multi-location

Tip: BETA strongly suggests that all product information » product name, product options, and product pricing (if pricing is the same in all locations) are created and managed from the Parent Gym dashboard (i.e., your Main Gym).

This ensures that each location manages its own inventory separately, while the Parent Gym stores the shared product details.

Attention: Stock configurations and stock counts must be set at the location level. Make sure you're working inside the correct location dashboard when setting stock counts, as stock is location-specific.

For example, if you want to set stock for Location A, you need to be inside the Location A dashboard. The same applies to Location B — you’ll need to switch to the Location B dashboard to manage stock there.

⤷ Disable Stock Tracking

When you want to archive a product in BETA, the first step is to stop tracking its stock. This is a necessary step before archiving a product to ensure that it no longer appears in active stock lists (but still exists for reference if needed).

Once you disable stock tracking for a product, the system will no longer monitor or manage its inventory levels.

Attention: Disabling stock tracking removes the product from inventory management, but it still remains in your system for historical records.

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