Mapping of Prepaid Passes & Subscriptions (Memberships)

Take a deep dive into passes, in the:

⤷ Prepaid Pass Mapping

What is a Prepaid Pass?
In BETA, a Prepaid pass is a pass purchased for a fixed duration of time. Members pay upfront for a set period, such as a 3-month pass, a 6-month pass, or an annual pass. Once purchased, the pass remains active for that duration and does not automatically renew.

› Mapping Prepaid Passes to Entry Types in BETA

When setting up prepaid passes in BETA, each pass must be mapped to the key of an Entry Type. This ensures the system correctly tracks which pass allows access to which type of entry.

PREPAIDS ARE MAPPED TO ENTY TYPES.

› What is an Entry Type Key?
This is the unique identifier for each type of entry/pass in BETA (e.g., “10 punch Pass,” “3 month prepaid”, “Annual Prepaid”).

› See how to find the Entry Type Key:

Every prepaid pass must be linked to the corresponding Entry Type key so that when a member uses the pass, BETA knows what entry it grants.

Without mapping to the Entry Type key, BETA cannot recognize which entries the prepaid pass covers, leading to access or reporting errors.

⤷ Subscription Mapping

What is a Subscription? In BETA, a Subscription is a pass on a recurring, automated payment schedule. Members are billed at regular intervals (e.g., weekly, monthly, or yearly) without needing to repurchase. Subscriptions are used for ongoing memberships and continue until canceled.

› Mapping Membership/EFT Due Values to Pass Prices in BETA

When migrating members into BETA, you can map their existing EFT due values to a Pass Price in BETA.

SUBSCRIPTIONS ARE MAPPED TO PASS PRICES.

Here’s how it works:

1. You define the mapping: for example, EFT due $50 → Pass Price “Standard”.

2. All members with that EFT value will be assigned the mapped Pass Price in BETA.

Once mapped, members will pay the value of the assigned Pass Price in BETA, regardless of their original EFT amount.

› What is a Pass Price Key?
This is the unique identifier for each type of Subscription Pass Price in BETA (e.g., “Monlthy Membership” “3 month membership”, “2 Week Autopay”).

› See how to find the Pass Price Key:

IMPORTANT: This mapping applies to all members in the selected group. Make sure your mapping reflects the pricing you want members to pay going forward.

Please double, and triple check these - the BETA team will ask you for a written confirmation.