Add an Event Price, and set price availability

How to set up event prices for different Entry Type holderGo to the Event Template.Add a price to the event (this is what they will pay online, through a Event Widget).For people who need to pay (non–entry type holders):Go to Passes → Entry Types.Find the entry type you want to include (e.g., Annual Membership).Add the event template to that entry type.This makes the event free for anyone with that entry type, available through the Visitor's Home.For people with a specific entry type (e.g., membership holders) who should get in free:

PassesTrack Pass Usage and Expiry: See pass details, including usage history, remaining uses, expiration dates, and the option to purchase more.SubscriptionsView and Manage Subscriptions: Access subscription timeline, see creation date and upcoming billing, and pause or cancel the subscription as needed. (settings may be controlled by you, Gym Subscription Settings)Event BookingsEnroll and Track Events: View enrolled events, check enrollment from purchases or entry-based availability, and sign up for eligible events, based on their Entry Type.WalletManage Payment Methods: Add or change payment methods, set a default option, and ensure payment details are up-to-date. Gift Cards: View Gift Cards, and the remaining value - copy the gift card ID for ease of use in the BETA widgets. Purchases: View all purchases made, with details on items, dates, and status (e.g., succeeded, refunded).FormsSign Forms: Sign another form at your facility, their form will be pre-filled with their details, allowing for quicker signing.Manage Forms: Download completed forms and check status, including notifications if a form is expired or nearing expiration.

The Event Widget is used when you want people to purchase items or events.The Visitors Home Widget is used when you want people to enroll in events for free.These two widgets are mutually exclusive, they are designed for different outcomes.If you create and share the correct widget link, you’ll ensure people either purchase (Event Widget) or enroll for free (Visitors Home).

Useful for private sessions with a base fee and small group add-ons.
1st participant is $100
Participants 2–5 are $20 each.

Great for encouraging group sign-ups while reducing the cost per person.
1st: $50
2nd: $8
3rd: $60
4th: $40
5+: Free

Works great for family or team instructor led bookings where only one person pays.

1st: $100
2nd–10th: Free

Keeps cost predictable while allowing flexibility in group size.
$25 per person, up to 4 participants - max total: $100

Sets a fixed price bracket based on how many join.
1–2 people: $100
3–4 people: $180
5–6 people: $260

Yes, when customers book events online, they are automatically added to the event instance in the calendar. This helps keep track of attendance and ensures all participants are accounted for in the scheduled event.

Yes, online availability is subtracted when staff make manual enrol participants to events.

So, if participants are added by staff but choose to pay at the centre, the availability is adjusted accordingly. This ensures that bookings made online and those added manually by staff are synchronized, preventing overbooking situations.

On the Business Tier & Above, you get access to a dedicated Events Insights page.

To view sales figures for a specific event, you can download an items report from the Sales Page, which you can then filter the item column. You can vary the date range, and click item to download.

You can check in visitors from their visitor’s profile or the events calendar. Check-ins only appear on the event date.

Visitors can generate a QR code in the BETA app too! by clicking on the event on the date that the event is running ie, they can only generate QR codes for today’s events.

All event purchases made online will be visible in the Sales page and the Visitors page of your BETA dashboard, with a transaction state as succeeded. You might not see an online transaction on a Visitor’s profile if they used:

1. A different email during purchase than the one they signed the form with

2. Any typo in their name/birthdate during check out.

If an event or a course is NOT linked to a pass price (i.e., is not being purchased with a pass), visitors can sign up (thought purchase or for free, if pricing is set to free) to an event online through your generated events widget link.

For events that have been associated with an entry type (i.e., has been included in the pass price), participants would need to enrol from the visitor’s home widget.

Example: you need to create two prices for the same event template, one of which for purchasing online and one associated with a specific pass price (e.g., a free entrance for gym ‘members’), you will need to

How to add these?

For people who need to pay (non–entry type holders):

• Go to the Event Template

• Add a price to the event (this is what they will pay online, through a Event Widget)

For people with a specific entry type (e.g., membership holders) who should get in free:

• Go to Passes → Entry Types

• Find the entry type you want to include (e.g., Annual Membership)

• Add the event template to that entry type

This makes the event free for anyone with that entry type, available through the Visitor's Home.

Yes! You can do this by setting an event template as free. When you mark an event template as "Free" from the Events Page, it disables any previous prices that were set up for that event. This means that customers will not be charged for attending the event, and any previously configured pricing options will no longer apply.

For a the Event to show up in your POS, and event widgets - you require both a price, and an event instance.

After making changes to your event template such as price, description, or photo, remember to update your widget link. Otherwise, the changes will not be reflected.