Create Entry Types & Pass Prices

This article explores the creation of entry types and the creation of the different types of passes in BETA. Before proceeding, please make sure you’ve read the Passes Explainer, which covers the essentials on Entry Types and Pass Prices in BETA, their components, settings, and how they work.

Attention:

To create a Pass Price you must have your Entry Types created beforehand.

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In the POS it is the Pass Prices that are displayed, not the Entry Types. Once a pass price is sold, the climber profile will be issued the Entry Type(s) associated with a pass price.

⤷ Create an Entry Type

Be sure to read the Passes Explainer, to learn about the Entry Type Settings.

Attention: If you wish to keep track of check-ins separately on your Reporting dashboard, make sure that you create an associated Entry for Each Pass price.

Attention: If you wish to keep track of multiple entries on the same day, please ensure that Re-Entry Permitted remains unticked.

⤷ Create a Day Entry Pass Price (Day Pass)

Day entry passes allow infinite entries, but only on the day that the Entry Type was initially used.

If you wish for your day pass to NOT allow re-entry, you will need to configure the #Entried to 1, rather than infinite.

⤷ Create a Multi-entry Pass (Punch Passes)

In BETA, punch passes can be configured in two different ways.

Let’s look at creating a 10 Entry Pass (10 Punch Pass):

• Option A » 1 pass price consisting of 1 entry type with 10 entries.

  

• Option B » 1 pass price consisting of 10 entry types with a single entry.

  

⤷ Create non-recurring passes (Prepaid Passes)

https://www.notion.so/Create-a-non-recurring-prepaid-membership-90ee46b0b3944e63aeff59cf7746ce43

A non-recurring membership pass is a single payment membership that allows multiple entries. Common membership durations include 1 month, 3 month, 6 month and 1 year passes.

⤷ Create a Pass Price with Multiple Entry Types

A pass price can include multiple entry types, so that when a visitor buys a pass price, they're purchasing the multiple entry types within that pass price.

Such pass prices can include both recurring and non-recurring entry types.

Tip: This is useful to set up group prices, e.g., family price with 2 adults and 2 children.

In the example below, we are setting up a Family Day Pass Deal that includes 3 entry types: 1x Adult Day Entry Type AND 2x Child Day Entry Types.

Once the pass price has been purchased by one of the visitors (e.g., the parent), the entry types can then be manually transferred to the profiles of the children.

⤷ Creating a Pass Price with Multiple Prices, or creating a new Price for a Pass Price

Sometimes a single entry type needs to have multiple pricing options. For example, you may want to sell the same entry type (i.e., the same pass) at different rates, such as a standard price and another discounted price for your members, using Price Labels, as in the example in the below video.

In these cases, you can link multiple POS prices to the same Pass Price. This ensures that, no matter which price option is selected, the same entry type is issued at the POS.

Attention: Only use this setup if all of the pricing options should result in the same entry type being issued to visitors.

If different purchases should issue different entry types, you’ll need to create another Pass Price. This is important if you wish to track reporting for each check-in separately.

Attention: If you are updating the price at which you sell a Pass Price, just archive the old price and create a new one, as an archived price is not available for purchase.

Archiving a Pass Price does NOT update the price for Subscriptions already sold.
To do this, you will need to use the bulk price updater in the Experiments Page.

⤷ Staff Passes / Staff Memberships

Tip: BETA recommends creating a specific Entry Type for staff as this keeps things tidy and makes reporting much easier later on.

This approach is also ideal for granting free access to special climbers such as athletes or partnership guests.

You have two main options depending on how you’d like staff to access the facility.

› Option 01: Dedicated Entry Type for staff

Create an Entry Type just for staff and issue it manually (without payment) to staff profiles. Best for gyms that want to issue access on a fixed schedule (e.g., 6 months at a time), without automatic billing or subscription logic.

Pros:

• Fully controlled as only staff with manage (or higher) permissions can assign it

• Not visible or available for sale in the POS

• No need to collect a payment method

Cons:

• Does not renew automatically, if you want recurring benefits (like monthly guest entries), this won't work (See Option 2)

Tips:

If choosing this Option for staff or ‘special’ entries, BETA highly suggests that no Pass Price is attributed to the Entry Type.

We also suggest that you create a specific Entry Type, for each ‘special’ free entry, if applicable - this is to keep track of each entry type separately.

If you're using Option 1 we recommend caution with Entry Types with infinite expiry and unlimited uses, as these will stay active on the account indefinitely.

BETA suggests conducting regular audits using Advanced SORT to review and clean up active staff entries.

Example »

› Option 02: Discounted Staff Recurring Pass Price

Set up a specific Recurring Pass Price (e.g., $1/month) linked to a dedicated staff Entry Type, then create a Promotion that applies only to that pass price.

This option is ideal if your staff need auto-renewing benefits, and if you do wish to use subscription billing for your staff’s purchases.

Pros:

• Acts like a regular subscription, automatically renews, therefore guest entries and perks reset monthly

Cons:

• Must be sold through the POS (ensure it’s hidden from online sales)

• Requires capturing a payment method (to avoid billing issues)

  • You can bypass this by assigning a positive balance (e.g., +$12 to cover a 12-month cycle for your employee). Follow along to adjust the Manage Subscription Credit/Debit Balance.

Attention: If selecting this option, ensure that your staff is aware that this should NOT be sold at the POS.

Example of Discounted Staff Recurring Pass Price » click to open

FAQs

Staff Entry/Membership

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