This article covers the creation of new regular sale items such as café products, merchandise, or services. It also covers how to add a price to your newly created product, and start tracking stock.
Products Explainer
Explore our comprehensive guide on products, pricing, options, and stock management. Learn essential details for retail and cafe operations.
If you're looking to set prices for passes or events, please refer to the appropriate guide.
Passes Explainer
Explore our comprehensive guide on understanding passes in BETA, including entry types, pass prices, creation processes, and tracking usage for enhanced gym management.
Events Explainer
Create and manage event templates and instances effectively with our guide. Streamline event scheduling, duplication, and resource management.
What is a Product in relation to retail/cafe?
A product is the base item you sell, like a t-shirt or energy bar. It includes core details such as the manufacturer, a general barcode, and forms the foundation for any variations or pricing. This is where you define the item before adding options or stock.
What is a Price?
Products can have multiple prices, such as standard and member pricing. These are shown as separate options during checkout and let you tailor pricing for different customer types. Pricing is set per product or per specific variant.
Prices may not be directly editable read the full explainer here Updating Prices
EXPERIMENT: Price Updater
Update prices for Passes, Events, or Products using the Price Updater
What is a Product Option?
A product option is a specific version of the product, like size, colour, or flavour (e.g., Small, Red). Each option can have its own barcode, which overrides the product’s main barcode, and its own supply price. This makes it easy to scan and sell the exact variation and track stock accurately per option.
Manage Products, Product Options & Product Prices
Control your tangible products, such as retail/cafe items. Set their description and other details and set pricing and price categories.
This is where you define the supply price (your cost) and manage inventory per product option. Each option can have one or more stock configurations, allowing you to track stock based on how much you paid or how it was sourced. Stock is tracked per variant and per location, giving you precise control over inventory levels.
BETA suggests that all product information, such as the product name, product options, and pricing, should be created and managed from the Parent dashboard.
However, stock configurations and stock counts must be set at the location level.
For example, if you want to set stock for Location A, you need to be inside the Location A dashboard. The same applies to Location B—you’ll need to switch to the Location B dashboard to manage stock there.
Each location manages its own inventory separately, while the Parent keeps the shared product details.
BETA has the following stock categories
Restock and stock adjustments are ways to manually update your inventory levels when things change outside of regular sales or purchases.
Managing Stock: Physical Products
How to create Stock Configurations, and submit a re-stock/stock adjustment
A public product is a product in the database of BETA, that comes pre-filled with information from the manufacturer. Public Products have set options and barcodes, and these cannot be edited. Public Products allow you to quickly set up a new product with a set of Product Options based on the known configuration of a product.
For example, if you choose to start selling a new LaSportiva shoe, BETA already knows which size and color combinations exist for the product so you will not have to configure each size, color, and barcode.
WARNING: a public product may not be controlled by you.
There might be two reasons:
The product might be part of the public database. Learn how to change the Set Public Product to Gym Product, or
The Product belongs to a child gym at a Multi-location facility, you should edit this product from the parent/main location.
Yes, even if your products are set up on the parent gym, you can still create different prices between locations by archiving the product price in the parent gym and creating new prices in the dashboard of each individual location.
